Software spend in a small business grows quietly, one subscription at a time, until nobody can list what leaves the account.
Signed up and forgotten
A trial someone started, a tool a former hire used, still charging the card every month.
Paying for it twice
Two tools that do the same job, because two people chose one each and nobody compared.
Charged to a personal card
Subscriptions on a founder's card or a personal account that no central list has ever seen.
The wrong size
License tiers above what the business uses, where a smaller plan would do the same work for less.
34%
of the software budget at companies with 100 to 200 people goes to tools that are unused, duplicated or forgotten, a 2025 review of smaller firms found. Nobody was watching it leave the account.
Cledara, 2025 Software Spend ReportThe review works from your billing, your admin consoles and your paperwork. It hands back a specific action for each item, with a rough monthly figure attached, and no percentage target.
Every subscription, license, domain and contract
Including the ones charged to a personal card or a founder's account that nobody tracks centrally. The result is one list of everything technology costs the business, which most owners have never seen in one place.
What is the wrong size, and what a fair price looks like
License tiers and plans above what the business uses, where a smaller plan would do the same work for less. Where a renewal has crept up, what the current rate should be, and which contracts are worth renegotiating.
Keep, cancel, downgrade, consolidate or renegotiate
Every finding as a specific action with the rough monthly figure attached, so you can act on it the same week. The cuts are the things you do not use or pay for twice. The tools the work depends on stay, and you get a number to hold the next renewal to.
Each service stands on its own. The review recommends none of them, and if it finds nothing worth changing, it says so.
Get a written plan for where the technology goes next.
See the service
Move onto systems that were designed for the work.
See the service
Replace the manual steps your team repeats every week.
See the service
Hand the work that runs on judgment to an assistant that fits.
See the service
Know what is happening without building a spreadsheet to find out.
See the service
Fast, works on a phone, and turns visitors into inquiries.
See the service
Show up when someone nearby searches for what you do.
See the service
Get the team using the tools you already pay for.
See the serviceGeneral questions are on the FAQ page.
No. The deliverable is a list of cuts, downgrades and renegotiations. If the review finds nothing worth changing, that is what the report says.
No. It is a fixed price agreed before the work starts, the same as anything else. What you save is yours.
That is normal, and part of why the review exists. We find the subscriptions that have been lost track of, including ones charged to a personal card.
